apartment balcony

Tips for Better Self-Guided Tours

5 min read
Kristy Esch Administrator

Consumers want options. The way we shop, do our research online and who we choose to do business with all comes down to each individual person. There’s no difference when it comes to touring your property. Giving consumers options online for how they can tour your property on their own terms is necessary, whether that’s a video, virtual tour, self-guided tour or in-person tour.

 

While the majority of prospects will start their research online, the next steps they take depends on their comfort level of interacting with your team during this pandemic and how soon they’re ready to rent.

 

During our recent webinar, we talked to Karen Gladney, co-founder of Power Pro Leasing, about touring options, while focusing more specifically on how to offer better self-guided tours. She visited 100 properties in 100 days and says the results were alarming. “Forty-six precent of the time, I had to wait or was sent away. Just think if I had been offered a self-guided tour experience and how I could have been taken care of in that moment,” Gladney says.

 

When they started their “Tour Your Way” campaign eight months ago, Gladney says the studies were showing 95% consumers prefer to shop alone while going through a buying decision and 90% want to speak to a human being during that time. “How do you blend those?,” she asks. “You don’t operate in two different silos.”

 

Better Self-Guided Tours Start with A Plan

 

Self-guided tours aren’t new. Look at hotels, for example. We’re able to all check in at a desk, grab the key card and find our way to the room without hotel staff walking us there. “Walk through your property and make sure your signage is as strong as it can be to help guide prospects where they should go,” Gladney advises. It seems simple enough, yet so many properties lack the necessary signage.

 

Look at your current touring situation, too. What type of tours do you offer? How can you improve? As technology and smart locks continue to improve, so are self-guided tours. Gladney says even if you don’t have the budget to incorporate new features, leaving a key on a table and putting a touring plan in place will help you succeed. “You are going to see higher returns if you offer more tour options,” she says. “That’s just a fact.”

 

Start by sharing on your website the different options of tours you offer. Give people on your website the ability to book the type of tour they want and most importantly follow up with those who tour your property.

 

For someone who schedules a tour, confirm the tour time and ask them if they have any questions in advance. After the tour, ask them which unit they preferred if they looked at multiple options or ask them what their favorite features were of the property. It’s all about communication. “Follow up matters because you remain relevant and top of mind,” Gladney says.

 

apartment tour followup

 

First and foremost, be yourself when you’re talking to a prospect. “We are all salespeople, but be your authentic self. Some people will buy you and some people won’t,” Gladney says. You just have to try.

 

Self-Guided Tour Options Here to Stay

 

Training your team to role play can help each leasing specialist better understand what it feels like to be in the prospects shoes. “Make sure every team member acts like the prospect. Have them go online, go to your online scheduling tool, select the tour and then have another team member deliver the experience.” You’ll find gaps, missing signage, and most importantly how to improve.

 

As you map out your touring experience, you should also be able to identify gaps in technology you might have. Gladney recommends requesting a demo, not a slideshow, from vendors you’re considering. You’ll be able to see exactly how that technology will help your property.

 

“The best experiences and collaboration comes out of working with people you enjoy,” she says. “Be careful of vendors who try to be everything to be everyone. Typically, a jack-of-all-trades is a master of none.” Operators have the power to ask how vendors can work together to get the most benefit.

 

As we move into the future, remember that everyone has a different comfort level and you and your team will need to stay sensitive to that. By offering different touring options, including self-guided tours, you’re letting each prospect choose the best option for themselves. “I believe self-guided tours will stay and properties who keep it will be ahead of the curve against their competition,” Gladney says.

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